Changelog

A new set of public-facing Developer APIs is now available for Data Tables, allowing external systems to programmatically manage table structure and metadata at scale.

• Supports listing, creating, deleting, and truncating Data Tables via API.
• Includes metadata management, providing control over table setup from outside the platform.
• APIs follow existing Workato authentication and access controls for security and consistency.
• Fully compatible with Embedded use cases to support partner integrations.

Learn more in the Data Tables API documentation.

You can now perform direct lookups on Data Tables using formulas, similar to Lookup Tables (LUT), making recipes cleaner and more efficient.

• Use the new data_table_lookup() formula to fetch records inline without extra steps.
• Reduces task count by eliminating separate search/get actions.
• Matches the familiar LUT pattern for consistent, intuitive recipe building.
• Great for scenarios requiring multiple lookups with minimal complexity.

Learn more in the formula documentation.

Data Tables are now categorized as assets and have been moved out of their dedicated project tab and into the Assets section alongside other components.

• Aligns Data Tables with Workato’s standardized asset structure, improving project organization.
• Enables builders to group and manage Data Tables within folders, just like recipes, connections, and other asset types.
• Supports a more consistent experience as Workato introduces new asset types like Data Pipelines.

Learn more in the Data Tables documentation.

The Data Tables connector now supports batch triggers, complementing its existing real-time capabilities and enabling new use cases like periodic syncing and batched recaps of data changes. Two new triggers have been introduced:

• New records (batch)
• New/updated records (batch)

These follow the same familiar design experience as other Workato batch triggers. Each batch supports up to 200 records and is available out-of-the-box.

Public form submission for Workflow Apps is now available to all customers, enabling process initiation from users outside the organization with no authentication required.

• Allow public users to submit forms to trigger workflows in your app.
• Embed forms into websites and collect requests anonymously.
• Secure file uploads with built-in antivirus and malware scanning.
• Optional Captcha support to filter out spam submissions.
• Supports use cases like job applications, vendor registration, feedback collection, and more.

Learn more in the Public Submission Forms documentation and prefill guide.

Users can now resend invitations if they expire, ensuring a seamless onboarding experience. The new invitation link will be regenerated with a fresh expiration period, allowing recipients to access it without delays.

The tasks due date picker in the Workflow Apps connector now supports options for 3 months, 6 months, and up to 365 days, going well beyond the previous 65-day limit. This update enables better handling of long-running tasks with clearly defined support for durations up to a full year.

File uploads on public pages using the file widget now support automated virus scanning. This enhancement improves security and ensures safe handling of uploaded files before submission.

We’re excited to introduce Custom Domains for Workflow Apps, empowering customers to enhance brand presence, personalize email communications, and ensure security with minimal effort:

• Ensure brand identity and user trust by providing domain owned by you for Workflow Apps.
• Define custom SMTP server for company branded email communication.
• TLS certificates are securely managed and renewed automatically by Workato.

This feature is now available to all Workflow Apps customers. Learn more in our Custom Domain documentation.

Tasks can now include custom statuses in addition to the default Approved/Rejected options. This update enables more detailed task outcomes, such as Send for Rework, Simply Complete, or Update, improving workflow tracking and decision transparency.