{"id":2454,"date":"2024-05-09T21:22:58","date_gmt":"2024-05-10T01:22:58","guid":{"rendered":"https:\/\/blog2wrkdev.wpenginepowered.com\/prime-build-saves\/"},"modified":"2026-09-30T08:30:45","modified_gmt":"2026-09-30T12:30:45","slug":"prime-build-saves","status":"publish","type":"post","link":"https:\/\/blog2workato.wpengine.com\/prime-build-saves\/","title":{"rendered":"How Prime Build Tenders 20% Faster and Saves Over $600,000 with Workato"},"content":{"rendered":"\n

In the competitive world of construction, tendering is the gateway to new projects and business growth. For Prime Build, an Australian construction company specialised at delivering projects in live environments, a cumbersome manual tendering process presented challenges that needed urgent attention. <\/p>\n\n\n\n

Before we dive into how low-code enterprise automation and integration enabled Prime Build to save significant time and costs and safeguard their reputation, let\u2019s look into the challenges they had to overcome.<\/p>\n\n\n\n

Costly and inefficient tendering<\/strong><\/h2>\n\n\n\n

Prime Build<\/a> had developed an elaborate Tendering and Estimating Procedure to coordinate several moving parts in every tendering process. However, adhering to this procedure required intensive manual heavy lifting, compromising speed and driving up costs. Any oversight could lead to tenders being submitted without proper review – missing or misstated information risked costing the company up to $500,000 annually. <\/p>\n\n\n\n

Yet, each year, over 200 projects, each with around 10 deliverables, were being manually tracked on an Excel spreadsheet that was meant to record every tender and deliverable. Prime Build\u2019s bid manager was overwhelmed by the manual process, and at risk of burnout. To mitigate this, they were faced with having to significantly increase director oversight, which diverted valuable resources from project delivery. Also, each additional day per week of director oversight added $100,000 per year in costs. <\/p>\n\n\n\n

Optimising with end-to-end automations<\/strong><\/h2>\n\n\n\n

Prime Build chose to tackle their challenges head on. They used Workato\u2019s low-code platform<\/a> to automate and integrate key elements of their Tendering and Estimating Procedure with existing software platforms, including Procore\u2019s construction management software, Outlook, Jobpac\u2019s Enterprise Resource Planning (ERP) system, and a custom-built estimation dashboard. <\/p>\n\n\n\n

By automating the manual effort involved, Workato\u2019s robust integrations minimised human error in adhering to the process and in transcribing information. Workato also ensured that essential collaboration and quality assurance events were consistently executed throughout the tendering process.<\/p>\n\n\n\n

Here\u2019s how it works:<\/p>\n\n\n\n

\"\"<\/a><\/figure>\n\n\n\n
    \n
  1. Workato creates a Sharepoint folder library as a database for documents for every tender.<\/li>\n\n\n\n
  2. Bid coordinator keys in required values into Prime Build\u2019s custom-built estimation dashboard, which Workato automatically syncs to their Jobpac ERP.<\/li>\n\n\n\n
  3. Bid coordinator then assigns the tender to the Estimator, who accesses the timeline.<\/li>\n\n\n\n
  4. Workato automatically notifies all project team members on Outlook and sends a calendar invite for the kickoff.<\/li>\n\n\n\n
  5. Workato also creates a job in Procore, in sync with the dashboard inputs.<\/li>\n<\/ol>\n\n\n\n

    Precise, cost-competitive tendering at speed<\/strong><\/h2>\n\n\n\n

    Here\u2019s what Prime Build achieved with Workato:<\/p>\n\n\n\n

      \n
    • Reduced director oversight saves $100,000 per year<\/strong>. <\/li>\n\n\n\n
    • Increased accountability and tender quality <\/strong>allows the business to scale with the same lean bid management team, potentially saving up to $500,000 annually <\/strong>by minimising costly errors.<\/li>\n\n\n\n
    • More streamlined process saves 2 days per week and $20,000 per annum<\/strong> by enabling  Prime Build to offshore bid creation. <\/li>\n\n\n\n
    • 20% increase in effective work time<\/strong> by decreasing lag time between tender allocation and kickoff procedures – saves 4 days<\/strong> in a typical 20-day process for each of the 200 tenders processed annually. <\/li>\n<\/ul>\n\n\n\n
      \"\"<\/figure>
      \n

      \u201cWe\u2019re extremely pleased with Workato\u2019s ability to integrate across multiple platforms to solve the \u201cplatform overdose\u201d we were faced with. Simple yet reliable, it is a solid solution that works. This allows us to stay focused on re-inventing the building experience.\u201d<\/p>\n\n\n\n

      -Ronnie Boukaram, National Operations Manager – Prime Build<\/em><\/p>\n<\/div><\/div>\n\n\n\n

      Next steps: Automating for peak efficiency and excellence<\/strong><\/h2>\n\n\n\n

      As Prime Build celebrates the remarkable success of their reimagined tendering process, the horizon is already brimming with opportunities to innovate further. The company’s next strategic move is to harness Workato to redefine project management and financial management workflows. By automating to ensure compliance and accountability to core processes that solidify their market leadership, Prime Build aims to further elevate operational efficiency and build the future, one automated process at a time.<\/p>\n","protected":false},"excerpt":{"rendered":"

      In the competitive world of construction, tendering is the gateway to new projects and business growth. For Prime Build, an Australian construction company specialised at delivering projects in live environments, a cumbersome manual tendering process presented challenges that needed urgent attention.  Before we dive into how low-code enterprise automation and integration enabled Prime Build to […]<\/p>\n","protected":false},"author":99,"featured_media":12518,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[34],"tags":[],"class_list":["post-2454","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-stories"],"acf":[],"yoast_head":"\nHow Prime Build Tenders 20% Faster and Saves Big With Workato<\/title>\n<meta name=\"description\" content=\"See how Prime Build tenders 20% faster and saves over $600K using Workato's low-code automation and integration platform.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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