{"id":1829,"date":"2021-08-20T19:44:38","date_gmt":"2021-08-20T23:44:38","guid":{"rendered":"https:\/\/blog2wrkdev.wpenginepowered.com\/back-to-office-accelerator-2\/"},"modified":"2026-09-30T07:59:16","modified_gmt":"2026-09-30T11:59:16","slug":"back-to-office-accelerator-2","status":"publish","type":"post","link":"https:\/\/blog2workato.wpengine.com\/back-to-office-accelerator-2\/","title":{"rendered":"Bring employees into your workspaces safely with our Back-to-Office Accelerator"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The process of welcoming employees back in the workplace is no easy task.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As the CIO at Workato, I knew that this had to be handled diligently, yet in a way that could scale.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We ultimately needed a solution that could:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Track employees and keep them safe&nbsp;<\/li><li>Motivate employees to return to the office<\/li><li>Keep us compliant with federal and regional safety guidelines over time<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">With these considerations in mind, we leaned on our favorite solution: automation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Using automations, we\u2019ve streamlined processes around employees providing proof of vaccination, making office reservations, selecting specific workstations, and more. And since taking these automations live last month, we\u2019ve received tons of positive feedback.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s why we\u2019ve decided to make these very automations available to your organization as part of an <a href=\"https:\/\/www.workato.com\/the-connector\/introducing-automation-accelerators\/\">Automation Accelerator<\/a>\u2014a pre-packaged set of recipes, connectors, guides, etc. that can help your organization implement these automations quickly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s a closer look at how our &#8220;Back-to-Office Accelerator&#8221; works.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The 3 core components of our accelerator<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Each of the accelerator\u2019s automations use <a href=\"https:\/\/www.workato.com\/workbot-slack\/?utm_source=blog&amp;utm_medium=office-accelerator\">Workbot<\/a>, our platform bot, so that employees can work across your apps* without leaving the business communications platform they\u2019re already using, like <a href=\"https:\/\/www.workato.com\/workbot-slack?utm_source=blog&amp;utm_medium=office-accelerator\">Slack<\/a> or <a href=\"https:\/\/www.workato.com\/integrations\/microsoftteams?utm_source=blog&amp;utm_medium=office-accelerator\">Teams<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\" style=\"font-size:14px\"><em>*These automations use a seat reservation app, like SpaceIQ, Eden Workplace, and Envoy Desk, databases like Snowflake or HRIS systems for employee data, and a cloud storage app like Google Drive or Box for storing proof of vaccination.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Within your business communications platform, our automations allow your employees to perform 3 critical tasks that work as sequential steps.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>1. Providing proof of vaccination<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Before an employee can even plan on coming into the office, they need to be fully vaccinated.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To ensure that they are, Workbot asks them to upload their Vaccine Card, which then gets reviewed by the appropriate admin. Only once the admin approves can the employee go on to make a reservation.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/1FavzT7vV0fr9Di-URSt_fHmc-lRljLVHrk0NUbbl89f3sViWc-sFzDyeX9pxYAOINJoDCKqdPTur27KAZ3IixLyMfIJeVme6kHns6oIj1WkJLaL06ZPh5vUG4-vP46WJZIFj_qe\" alt=\"The workflow for uploading a Vaccine Card\" width=\"793\" height=\"344\"\/><\/figure><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>2. Making an office reservation<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">The process begins with the employee putting in details around the request through Workbot (the date they\u2019d like to come in, the reason they\u2019re coming in, etc.). Workbot then checks to see if any reservations are available via your reservation database.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Assuming there\u2019s space, the request gets approved, and the employee can go on to the next step of reserving a specific workstation (if it\u2019s applicable).<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/GdvkkVHK8Gqn8Ai0mABUNuCse_CJsUXhkTvWPQFJdYvRmkwWTwH6eAXPZhp633gRVadIIBnwHQAUAw7xTTgUWPK5EP10X4L2-MsEkNOcGNwWU6mXT0Dk7_yRAaC0ku6kRCGj1nBR\" alt=\"The workflow for making an office reservation\" width=\"794\" height=\"378\"\/><\/figure><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>3. Selecting a workspace<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">To kick start the process, Workbot pulls from the reservation database to identify available workstations.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The employee can then go on to make their selection, which Workbot confirms is available. Assuming it is, the booking is made successfully.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh4.googleusercontent.com\/f5B0nTTvHKOYVaGs5Vpgzrf4UPzSZrS8MepcAbRhqzV_Ee97oh8sp42xZvi8c4UOmP9gEQgvrCAFIc3BHPVZgY5rGCdl4NG9QbDwwzFFKgr84C65So5opIoFbvQVmol7iQt0QtZe\" alt=\"The workflow for selecting a workspace\" width=\"790\" height=\"344\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Motivate employees to come in by alerting them when team members make a reservation<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The process of returning to the office is more nuanced than simply showing proof of vaccination and requesting to come in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Employees need to know when certain colleagues are visiting the office so that they can pinpoint the best times for them to come in as well.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To address this, our Back-to-Office Accelerator provides a <a href=\"https:\/\/www.workato.com\/the-connector\/workflow-automation-guide\/\">workflow automation<\/a> that allows employees to get notified whenever the colleagues they work with closely make a reservation to visit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An employee would simply choose the colleagues they\u2019d like to follow (via Workbot). From there, they automatically receive an alert in Slack or Microsoft Teams whenever one of the employees they\u2019ve selected makes a reservation.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/LFk-HyDj5vv86_QLHdaFZbKQAlvwlNPbNfzSXmO-wIO9KCNKID-ueI4jo0S8ciFCWXX9AGLCxNZMA1MXsvZy1UoR8jfgaRRiwnGsQdbz94jWN0tq7Qnz2Tsc9QaOBs2wvya6gBFd\" alt=\"A workflow that shows how employees can select colleagues to follow\" width=\"719\" height=\"287\"\/><\/figure><\/div>\n\n\n\n<p class=\"has-small-font-size wp-block-paragraph\">Note: They can unfollow employees just as easily using a similar workflow.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Want to learn more about our Back-to-Office Accelerator at a high level? Curious about the recipes that power any one of these use cases? Whatever questions you have, you can get them answered by one of my colleagues.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link\" href=\"https:\/\/www.workato.com\/request_demo\/?utm_source=blog&amp;utm_medium=office-accelerator\">Connect with an automation expert<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The process of welcoming employees back in the workplace is no easy task.&nbsp; As the CIO at Workato, I knew that this had to be handled diligently, yet in a way that could scale.&nbsp; We ultimately needed a solution that could: Track employees and keep them safe&nbsp; Motivate employees to return to the office Keep [&hellip;]<\/p>\n","protected":false},"author":77,"featured_media":12213,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[35],"tags":[],"class_list":["post-1829","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-company-product-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - 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