{"id":1698,"date":"2021-02-12T21:29:09","date_gmt":"2021-02-13T02:29:09","guid":{"rendered":"https:\/\/blog2wrkdev.wpenginepowered.com\/lead-lifecycle-guide\/"},"modified":"2026-09-30T07:52:43","modified_gmt":"2026-09-30T11:52:43","slug":"lead-lifecycle-guide","status":"publish","type":"post","link":"https:\/\/blog2workato.wpengine.com\/lead-lifecycle-guide\/","title":{"rendered":"4 automations that can transform your lead lifecycle"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">There\u2019s a number of steps that your leads need to work through before they can feel confident in moving forward with your product.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These include buying into your unique value props, accepting the terms of engaging with your business, and gathering internal support for making the investment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Given all these steps, it\u2019s little surprise that your leads\u2019 journeys may last weeks, if not several months. In the case of B2B organizations, for example, leads can take <a href=\"https:\/\/www.superoffice.com\/blog\/sales-process\/\" target=\"_blank\" rel=\"noreferrer noopener\">as long as 12 months to close<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Fortunately, there are tactical measures you can take to ensure your lead lifecycle is short and that it converts at high rates each step of the way. We\u2019ll review what these steps can look like, but before we do, let\u2019s align on the various stages that make up the cycle.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Related: <a href=\"https:\/\/www.workato.com\/the-connector\/b2b-sales-automation\/\">How B2B sales automation can help your reps close more deals, faster<\/a><\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Lead lifecycle overview<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A lead lifecycle is the end-to-end journey a lead takes at your organization\u2014from becoming a lead to converting into a customer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Though the lead lifecycle stages can vary depending on the industry you\u2019re in, the size of your organization, among other factors, it generally works as follows:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>1. A new lead enters your pipeline. <\/strong>This can result from certain marketing activities, like a prospect filling out a form to access a gated piece of content, or sales-specific activities, like a lead requesting a demo.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>2. A sales development rep attempts to reach the lead.<\/strong> Assuming the rep is able to connect, they\u2019ll use the time to try to get a better sense of whether the lead is the right fit for your product. If the lead is a good match and they\u2019re interested in continuing the conversation, they\u2019ll become a sales qualified lead (SQL).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>3. An account executive engages in business discovery with the lead. <\/strong>This might include walking the lead through a demo and discussing their specific use cases for your product. If this goes well, the AE turns the lead into an opportunity in your customer relationship management (CRM) platform.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>4. The lead converts into a customer.<\/strong> This usually happens after multiple discussions\u2014 perhaps with several stakeholders at the lead\u2019s organization\u2014take place and go smoothly. These conversations can cover a range of topics, such as pricing and data security.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Related: <\/em><a href=\"https:\/\/blog2workato.wpengine.com\/speed-to-lead\/\"><em>How to improve your speed to lead<\/em><\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With these steps in mind, let\u2019s walk through 4 automations that can help optimize your lead lifecycle.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>1. Reach former buyers at the most opportune moment<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To boost the performance of the first stage in your lead lifecycle (i.e. a new lead entering your pipeline), you can engage with your former buyers  when they get another job.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Why is this effective? Because they want to make a positive first impression on their employer, and the tools that helped them be successful in their previous role (like yours) can help them carry out this ambition.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s how automation can help your team identify previous buyers the moment they switch jobs via a business communications platform, like <a href=\"https:\/\/www.workato.com\/integrations\/slack\/?utm_source=blog&amp;utm_medium=lead-lifecycle\">Slack<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Learn When Previous Buyers Switch Roles | Unexpected Automations\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/ZiLO8JthlpQ?start=167&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">1. Once a former buyer changes jobs in your CRM, the workflow gets triggered.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. An enterprise chatbot messages the appropriate channel in the business communications platform. Within the message, channel members can find the previous buyer\u2019s old role, their new role, and a link to the opportunity page from their previous employer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. A channel member can click a button in the message that instantly adds the lead to a specific nurture sequence catered to previous buyers.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>2. Route leads intelligently and in real time<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Once you\u2019ve received a lead, the next challenge lies in following-up with them quickly. As we learned through our own research, this task can be difficult: <a href=\"https:\/\/discover.workato.com\/get-state-of-inbound-lead-report\/p\/1\" target=\"_blank\" rel=\"noreferrer noopener\">Less than 1%<\/a> of organizations email or call an inbound lead within the first 5 minutes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s how <a href=\"https:\/\/blog2workato.wpengine.com\/lead-routing\/\">automated lead routing<\/a> can help fast-track your organization\u2019s time to response.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Lead Bot | Workbot Wednesdays\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/kcdmhP9UE9U?start=58&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">1. Once a lead comes in, <a href=\"https:\/\/blog2workato.wpengine.com\/lead-management-leadbot\/\">Lead Bot<\/a> (an enterprise chatbot) determines the rep that receives it by taking into account factors like the rep\u2019s location and their availability (this is done in real time).&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. Lead Bot messages the rep in a business communications platform, sharing critical lead information, like the lead\u2019s name, company, message (if they left one), links to internal pages, and enriched insights sourced by a platform like <a href=\"https:\/\/www.workato.com\/integrations\/clearbit?utm_source=blog&amp;utm_medium=lead-lifecycle\">Clearbit<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. The rep can accept, reject, or reassign the lead with a click of a button, within the business communications platform.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>3. Streamline internal approvals&nbsp;<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Internal approvals are an unavoidable part of selling, whether it\u2019s getting a quote approved by a manager or having legal sign off on any redlines in the agreement.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can minimize the time it takes your reps to make requests and to get them approved by stakeholders with automation. Here\u2019s how in the context of approving a prospect\u2019s redlines:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Creating a Deal Desk for Approval Workflows with Slack and Salesforce\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/wTiICHoDRcw?start=50&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">1. Once a sales rep creates a deal desk request in the CRM for a specific opportunity, the workflow gets triggered.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. A message gets posted to the appropriate channel in a business communications platform that shares information on the request and the opportunity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. The assigned approver can reject or accept the request with the click of a button in the business communications platform.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Related: <\/em><a href=\"https:\/\/blog2workato.wpengine.com\/how-marketing-automation-improves-lead-management\/\"><em>How marketing automation can help your team manage leads<\/em><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>4. Help AEs and SDRs improve quickly<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Even when your lead routing process operates smoothly and you\u2019ve streamlined internal approvals, your sales motion\u2019s efficacy requires a high-performing team.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can help your colleagues in sales identify areas of improvement on time by using automation to share call recordings with them. In the process, they\u2019ll get a better idea of how to engage each of their prospects moving forward.<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Make Zoom Customer Meeting Recordings Accessible in Salesforce | Unexpected Automations\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/gxsO1T4KLfA?start=100&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">1. Once the call ends, the workflow gets triggered.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2. The call recording gets added to a platform like <a href=\"https:\/\/www.workato.com\/integrations\/box?utm_source=blog&amp;utm_medium=lead-lifecycle\" target=\"_blank\" rel=\"noreferrer noopener\">Box<\/a> and to the appropriate opportunity page in a CRM.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">3. An enterprise chatbot messages the sales rep\u2014via a business communications platform\u2014 the link to their call recording.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Use Workbot to automate any lead lifecycle workflow<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.workato.com\/workbot-slack\/?utm_source=blog&amp;utm_medium=lead-lifecycle\">Workbot<\/a>, an enterprise chatbot, can communicate between your business communications platform and the rest of the platforms your colleagues rely on to automate any workflow end-to-end.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can learn more about Workbot and Workato, the leader in integration-led automation, by scheduling a demo with one of our automation experts!<\/p>\n\n\n\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-7d812b4c wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link\" href=\"https:\/\/www.workato.com\/request_demo\/?utm_source=blog&amp;utm_medium=lead-lifecycle\" target=\"_blank\" rel=\"noreferrer noopener\">Schedule a demo<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>There\u2019s a number of steps that your leads need to work through before they can feel confident in moving forward with your product.&nbsp; These include buying into your unique value props, accepting the terms of engaging with your business, and gathering internal support for making the investment. Given all these steps, it\u2019s little surprise that [&hellip;]<\/p>\n","protected":false},"author":49,"featured_media":12147,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[31],"tags":[],"class_list":["post-1698","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-automation-integration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>4 automations that can transform your lead lifecycle - Workato<\/title>\n<meta name=\"description\" content=\"These automations can help your team contact previous buyers, respond to inbound leads faster, streamline internal approvals, and more!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog2workato.wpengine.com\/lead-lifecycle-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 automations that can transform your lead lifecycle - Workato\" \/>\n<meta property=\"og:description\" content=\"These automations can help your team contact previous buyers, respond to inbound leads faster, streamline internal approvals, and more!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog2workato.wpengine.com\/lead-lifecycle-guide\/\" \/>\n<meta property=\"og:site_name\" content=\"Workato\" \/>\n<meta property=\"article:published_time\" content=\"2021-02-13T02:29:09+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-09-30T11:52:43+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/workato.com\/the-connector\/wp-content\/uploads\/2026\/09\/lead-lifecycle.png\" \/>\n\t<meta property=\"og:image:width\" content=\"8250\" \/>\n\t<meta property=\"og:image:height\" content=\"3500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Jon Gitlin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jon Gitlin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blog2workato.wpengine.com\\\/lead-lifecycle-guide\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blog2workato.wpengine.com\\\/lead-lifecycle-guide\\\/\"},\"author\":{\"name\":\"Jon Gitlin\",\"@id\":\"https:\\\/\\\/www.workato.com\\\/the-connector\\\/#\\\/schema\\\/person\\\/3f3da64b9a8d4e29689a77d18992c857\"},\"headline\":\"4 automations that can transform your lead lifecycle\",\"datePublished\":\"2021-02-13T02:29:09+00:00\",\"dateModified\":\"2026-09-30T11:52:43+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/blog2workato.wpengine.com\\\/lead-lifecycle-guide\\\/\"},\"wordCount\":1122,\"image\":{\"@id\":\"https:\\\/\\\/blog2workato.wpengine.com\\\/lead-lifecycle-guide\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blog2workato.wpengine.com\\\/wp-content\\\/uploads\\\/2026\\\/09\\\/lead-lifecycle.png\",\"articleSection\":[\"Automation &amp; 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