{"id":1061,"date":"2017-10-19T19:00:31","date_gmt":"2017-10-19T23:00:31","guid":{"rendered":"https:\/\/blog2wrkdev.wpenginepowered.com\/dreamforce-lessons-learned\/"},"modified":"2026-09-29T06:39:57","modified_gmt":"2026-09-29T10:39:57","slug":"dreamforce-lessons-learned","status":"publish","type":"post","link":"https:\/\/blog2workato.wpengine.com\/dreamforce-lessons-learned\/","title":{"rendered":"3 Lessons We Learned From Dreamforce 2016"},"content":{"rendered":"\nAs Dreamforce, the annual conference for Salesforce, quickly approaches we started reflecting on our own time at Dreamforce 2016. If you aren&#8217;t familiar with us, Workato is an enterprise-grade, intelligent automation and integration platform created by\u00a0a group of integration experts.\n\nWhen we were ready to go to market we knew acquiring users wouldn&#8217;t be a walk in the park &#8211;\u00a0people expect that no-code products are simplistic in capability and we had to show everyone that though we were modern and no-code, we were just as powerful as the existing, overly technical traditional solutions. Ever the curious bunch,\u00a0Salesforce MVPs were among the first to try and embrace Workato, recognizing the clear gap in the market that Workato filled.\n\nHere are the key efforts from our Dreamforce 2016 presence:\n<ul>\n \t<li>Silver Sponsor\n<ul>\n \t<li>Booth on the floor<\/li>\n<\/ul>\n<\/li>\n \t<li>Sponsor of the Intacct VIP Lounge\n<ul>\n \t<li>Booth in the VIP Lounge<\/li>\n<\/ul>\n<\/li>\n \t<li>Sponsor of 3 Parties\n<ul>\n \t<li>Workato Oktoberfest Customer Appreciation<\/li>\n \t<li>TaskRay and Workato Party<\/li>\n \t<li>Idealist Nonprofit &#8220;Engagement Party&#8221;<\/li>\n<\/ul>\n<\/li>\n<\/ul>\nWe learned a lot from our mistakes and our successes and we believe in 100% transparency (in fact, you can read our\u00a0<a href=\"https:\/\/resources.workato.com\/inside-workatos-kitchen-ebook\/\">e-book about how we internally automated the entire business<\/a>). Here&#8217;s what we learned out on the expo floor.\n<h3><strong>Choosing Swag<\/strong><\/h3>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5642\" src=\"https:\/\/www.workato.com\/the-connector\/wp-content\/uploads\/2026\/09\/11-e1508446130369.png\" alt=\"\" width=\"1000\" height=\"540\" \/>\n\nOur main goal for the conference was not just to scan as many badges as possible and compile leads of any kind; we wanted to find real, qualified people who were ready to sign up for Workato. This higher intent guided most of our efforts. With that in mind, we chose to print custom Virtual Reality Headsets as our booth swag.\n\nWe had heard from others that we should have both primary and secondary swag, but we took a bit of a different approach. We doubled down on the primary swag (VR Headsets) but chose 2 variants: one totally branded headset (higher cost) and one partially-branded headset (lower cost). This way we could maximize the number of primary swag without going over budget.\n\nIn order to get this swag, the prospect not only had to be scanned but also had to do one of 3 options:\n<ul>\n \t<li>Watch a 2-minute demo<\/li>\n \t<li>Take our 2-minute Integration Dare (Sign up and create an integration recipe in 2 minutes)<\/li>\n \t<li>Take a photo with our booth and post to Social Media<\/li>\n<\/ul>\nOur lowest swag tier was branded, reusable grocery bags to handout for people to carry their stuff.\n\n[bctt tweet=&#8221;Here are some key things to consider if you want to have a successful @Dreamforce booth. #DF17&#8243; username=&#8221;Workato&#8221;]\n\nWe had a few major findings: 1. We did\u00a0not\u00a0have\u00a0enough\u00a0booth\u00a0storage\u00a0for all of this swag! We ended up using our Salesforce Evangelists hotel room as a storage warehouse and I highly recommend getting a couple\u00a0of\u00a0dollies\u00a0to move your swag\u00a0from\u00a0cars\/hotel\u00a0rooms. 2.\u00a0Having great, unique swag does make a big difference. We were among the only booths who had VR headsets and we were giving them away to anyone who completed one of the 3 asks, not raffling one off.\n\n1. We did\u00a0not\u00a0have\u00a0enough\u00a0booth\u00a0storage\u00a0for all of this swag! We ended up using our Salesforce Evangelists hotel room as a storage warehouse and I highly recommend getting a couple\u00a0of\u00a0dollies\u00a0to move your swag\u00a0from\u00a0cars\/hotel\u00a0rooms. 2.\u00a0Having great, unique swag does make a big difference. We were among the only booths who had VR headsets and we were giving them away to anyone who completed one of the 3 asks, not raffling one off.\n\n2.\u00a0Having great, unique swag does make a big difference. We were among the only booths who had VR headsets and we were giving them away to anyone who completed one of the 3 asks, not raffling one off.\n\n&nbsp;\n\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5643\" src=\"https:\/\/www.workato.com\/the-connector\/wp-content\/uploads\/2026\/09\/21-e1508446238180.png\" alt=\"\" width=\"1000\" height=\"462\" \/>\n<h3><strong>Increasing Traffic to the Booth<\/strong><\/h3>\nOur booth was not front and center on the floor &#8211; we were at the back of an aisle and had to get a little creative to draw people over. Here are our findings:\n<ol>\n \t<li><strong> Don&#8217;t be afraid to market away from your booth.<\/strong><\/li>\n<\/ol>\nWe created &#8220;Come and get a VR headset&#8221; cards which we handed out, outside of the expo. We also put them inside of the branded grocery bags, then put some bags at the end of the coffee tables in the morning and mid-afternoon (with permission of course!). This seemed to work as we did get some quality people early morning and mid-afternoon.\n<ol start=\"2\">\n \t<li><strong> Capitalize on idle prospects.<\/strong><\/li>\n<\/ol>\nPeople are 100% more receptive when they are bored.\u00a0One\u00a0of\u00a0the\u00a0booths next\u00a0to\u00a0us\u00a0was\u00a0giving away a Football\u00a0signed\u00a0by\u00a0an\u00a0ex-NFL player\u00a0and\u00a0there\u00a0was consistently a long\u00a0line\u00a0of\u00a0people\u00a0waiting for their turn to get an autograph.\u00a0Regularly, we would\u00a0go\u00a0hand cards to\u00a0people\u00a0in\u00a0the\u00a0line\u00a0and\u00a0point\u00a0out that they could come to our booth right after the football signing to get a VR headset. Double the fun!\n<ol start=\"3\">\n \t<li><strong> Gimmicks never hurt, as long as they are cute!<\/strong><\/li>\n<\/ol>\nWe&#8217;re not just an integration platform, we&#8217;re an automation platform! One of our products, <a href=\"https:\/\/www.workbot.com\">Workbot for Slack<\/a>, is a helpful bot that allows you to use Workato recipes to command your business apps from inside of Slack and he happens to be pretty cute. Sometimes, we sent someone to hand out cards whilst wearing a homemade Workbot mask. It was attention-grabbing to say the least!\n<ol start=\"4\">\n \t<li><strong> Do something no one else can<\/strong><\/li>\n<\/ol>\nIt&#8217;s always easier to grab someone&#8217;s interest when you are peddling something no one else can do. Our 2-minute integration dare showcased how we are different from other integration vendors (some of which were in the same aisle as us!). On Workato you can create a meaningful integration between two cloud apps with no code in just 2 minutes &#8211; and you could do it right at our booth.\n\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5644\" src=\"https:\/\/www.workato.com\/the-connector\/wp-content\/uploads\/2026\/09\/31-e1508446678582.png\" alt=\"\" width=\"1000\" height=\"475\" \/>\n<h3><strong>Booth Tactics<\/strong><\/h3>\nWe rolled with the changes when it came to booth strategy. The booth staff and our approach changed based on what was happening around us. Let&#8217;s break it down by day.\n\n<strong><u>Day 1:<\/u><\/strong>\nDay 1&#8217;s major lesson was: &#8220;we need more.&#8221; There was a much larger crowd than we were prepared for.\u00a0We started out with two demo stations, but quickly realized this was not enough, so we increased to 4 stations using our team&#8217;s laptops. We also started with only 1 lead scanner, then had to get another one bringing our total to 2 scanners.\n\nThe booth process began with bringing people to the booth for the 2-minute dare\/demo and scanning their badges. We then asked leading\u00a0questions like what\u00a0apps they use (this is very\u00a0relevant\u00a0to\u00a0Workato)\u00a0and\u00a0how\u00a0they\u00a0are\u00a0integrated.\u00a0The\u00a0answers\u00a0are\u00a0added\u00a0to\u00a0the\u00a0lead\u00a0scanner\u00a0as\u00a0notes. Anyone with a specific integration need was labeled a &#8220;hot lead.&#8221;\n\nAs lines waiting to do the 2-minute dare\/demo began to build, we tried to keep the conversation going. We had iPads ready to go with a slide deck about us and answers to key questions they might have. A big finding was that people found the iPads distracting and seemed to lose interest the minute we brought them out. We switched to using printed collateral and showing them our book &#8211; Transform Your Business with Digital Transformation:\u00a0<a href=\"https:\/\/resources.workato.com\/inside-workatos-kitchen-ebook\/\">Inside Workato&#8217;s Kitchen<\/a>. We found that people weren&#8217;t nearly as interested in the small printed cards as they were in the full book.\n\nWe had big posters to incentivize people to sign up for Workato during the 2-minute dare. We donated $5 to RED or Girls in Tech for each new sign up. These ended up being less effective than our poster showing our placement in the Forrester Wave Report as a leader. The finding here was that the Dreamforce crowd really is interested in great, vetted solutions.\n\n<strong><u>Day 2:<\/u><\/strong>\nThe morning of Day 2 was much quieter. This allowed us to have really high-quality conversations with the people who did come by. Our tactics from the &#8220;Increasing Booth Traffic&#8221; section really came into play here.\n\nOur strategy for Day 2 changed a little bit. A number of people wanted the VR headset but\u00a0were\u00a0not\u00a0really\u00a0interested\u00a0in the demo\/dare.\u00a0We had said \u201cno\u201d\u00a0to\u00a0them\u00a0on\u00a0Day\u00a01, but on Day 2 we decided to leverage them for a bit of brand awareness and allowed them to post\u00a0to their\u00a0social\u00a0network for a headset. We gave\u00a0social media posters the partially branded headset.\n\n<strong><u>Free Pass Day:<\/u><\/strong>\nWe increased the number of people helping at the booth because the free day meant an influx of attendees. The main challenge was filtering out swag hunters who were 100% not interested in automation solutions. We only put out a few VR headsets in the front to convey that there would be a process to go through in order to get it and stuck to the restriction that you watch a demo or do the dare to get one. Swag hunters who did not want to go through the process still seemed to enjoy the branded grocery bags!\n\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5645 size-full\" src=\"https:\/\/www.workato.com\/the-connector\/wp-content\/uploads\/2026\/09\/41-e1508446738688.png\" alt=\"\" width=\"1000\" height=\"500\" \/>\n<h3><strong>Getting the ROI<\/strong><\/h3>\nTracking is imperative to measure your ROI of a big event like this. We had two special URLs to track new signups (workato.com\/df16\u00a0and\u00a0workato.com\/wit) which indicated which charity you had chosen to donate to when you took the 2-minute dare. We tagged these users accordingly in Intercom when they signed up from these URLs. We also created a Workato recipe to sync these signups from Intercom with Salesforce. It also signaled to our customer success team to not call these signups during the Dreamforce week. Easy as pie when automation is on your side! Another Workato recipe automated the process of bringing all scanned leads into Dreamforce specific lists in Constant Contact for email follow up.\n<h3><em>Want to learn more about Workato? <a href=\"https:\/\/www.eventbrite.com\/e\/dreamforce-17-party-back-to-the-future-with-workato-tickets-38924183280\">Come party with us<\/a> at Dreamforce like it&#8217;s 1985 or <a href=\"https:\/\/workato.chilipiper.com\/router\/dreamforce-2017\">Schedule a one on one meeting<\/a> (there will be free drones for meeting attendees!).\u00a0<\/em><\/h3>\n","protected":false},"excerpt":{"rendered":"<p>As Dreamforce, the annual conference for Salesforce, quickly approaches we started reflecting on our own time at Dreamforce 2016. If you aren&#8217;t familiar with us, Workato is an enterprise-grade, intelligent automation and integration platform created by\u00a0a group of integration experts. When we were ready to go to market we knew acquiring users wouldn&#8217;t be a [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":11833,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[31],"tags":[],"class_list":["post-1061","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-automation-integration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>3 Lessons We Learned From Dreamforce 2016 - Workato<\/title>\n<meta name=\"description\" content=\"Dreamforce is always a grand ordeal. Last year, we took part in the event as first time sponsors. 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